You’re planning a beautiful outdoor event in the GTA, and you’ve got that one big, looming question: “How much is this actually going to cost?”
We get it. Budgeting for a tent rental can feel tricky because it’s not like renting a single item—it’s more like building a custom venue for a day. The price can shift based on your unique vision, but it’s not a mystery.
This guide is here to pull back the curtain on tent rental costs in the Toronto area. We’ll walk you through every factor that shapes the final price, giving you realistic, all-in budget estimates for 2025 so you can plan with confidence.
Chapter 1: Your Starting Point – The Tent Itself
The main driver of your rental cost is the tent structure, and the price is mostly influenced by its size and style. Think of this as the foundation of your event budget.
Here are some ballpark price ranges you can expect for our most popular tents in the GTA.
| Tent Type & Size | Estimated Price Range (Tent Only) | Best For |
| 10′ x 10′ Pop-Up Tent | $125 – $180 | Small vendor booths, ticket stands, backyard shade |
| 10′ x 20′ Pop-Up Tent | $240 – $275 | Larger booths, small patio parties |
| 20′ x 20′ High Peak Marquee | $450 – $550 | Small parties, corporate gatherings (40 guests) |
| 20′ x 40′ High Peak Marquee | $825 – $925 | Medium events, small weddings (75-80 guests) |
| 40′ x 60′ High Peak Marquee | $2,000 – $2,500 | Full-scale weddings, large corporate events (150+ guests) |
| 40′ x 80′ High Peak Marquee | $2,500 – $3,200 | Very large weddings and events (200+ guests) |
A quick note: These prices are for the tent structure alone. The magic really happens when you start adding accessories and services, which we’ll cover next.
As the chart shows, the tent’s size is the biggest piece of the puzzle when it comes to cost. To figure out exactly what size you need (and avoid paying for space you don’t use!), check out our ultimate size guide before you request a quote.
Chapter 2: Making It Your Own – The Cost of Accessories
A tent provides the shelter, but accessories are what turn it into a comfortable, functional, and beautiful space. Here are the most common add-ons that bring a tent to life:
- Tent Walls: Essential for keeping wind and rain out. You can choose from solid white for privacy or elegant cathedral-style windows to let the light in. (Est. Cost: $2 – $4 per linear foot)
- Lighting: This is where you create the mood! From the simple, warm glow of string lights to a show-stopping chandelier over the dance floor, the options are endless. (Est. Cost: $200 for simple bistro lights to $2,000+ for custom installations)
- Flooring & Dance Floor: Hosting on uneven grass? A proper subfloor creates a solid, level surface. And of course, a dedicated dance floor is a must for any real party! (Est. Cost: $1.50 – $5.00 per square foot)
- Climate Control: For those cooler spring or fall evenings, a tent heater is your best friend, keeping guests cozy all night long. (Est. Cost: Heaters range from $175 to $500, plus fuel)
Chapter 3: The Pro Stuff – Understanding Logistics & Fees
This is the part of the quote that often has hidden surprises, but it shouldn’t. These costs are all about ensuring your event is safe, professional, and stress-free.
- Delivery & Labour: This isn’t just a simple drop-off. This fee covers our professional crew, transportation, the hours of skilled work to install the tent safely, and the teardown after the party’s over.
- Anchoring on Hard Surfaces: Setting up on a driveway or patio? Instead of stakes, we use heavy-duty weights to safely anchor the tent. This requires extra labour and equipment, which comes with an additional charge.
- Permits: For larger tents (often over 600 sq. ft.), most cities like Toronto and Mississauga require a permit. This is typically the client’s responsibility to secure and pay for, but we can guide you on what’s needed.
- Seasonal Demand: Just like any venue, prices are highest during peak wedding season (May-October). You can often find better rates for weekday or off-season events.
- Damage Waiver: This is a mandatory, non-refundable fee (usually a small percentage of your total) that acts like insurance. It covers you from accidental nicks and dings to the equipment, so you don’t have to worry.
Putting It All Together: Sample GTA Tent Packages
To help you visualize a complete budget, here are two common event scenarios with “all-in” estimated costs.
Scenario 1: Classic Wedding Reception (100 Guests)
- Tent: 40’x60′ High Peak Marquee
- Accessories: Windowed walls, bistro lighting, a 15’x15′ dance floor, tables, and chairs.
- Logistics: Delivery & labour, damage waiver.
- Estimated “All-In” Budget: $6,500 – $9,500
For a wedding, beautiful additions like elegant lighting and decor options are what create the magic, and they’ll naturally be a key factor in the final budget.
Scenario 2: Corporate Cocktail Party (150 Guests)
- Tent: 40’x80′ High Peak Marquee with partial flooring.
- Accessories: Stage, uplighting, bars, and cruiser tables.
- Logistics: Delivery & labour on concrete (with weighting), damage waiver.
- Estimated “All-In” Budget: $10,000 – $15,000+
The best way to get an exact price for your vision is to browse our tent rental options and ask for a personalized quote. We believe in being upfront and transparent, and we’re happy to walk you through every single line item.
